 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
 |
Board of Directors
WMHS Band Boosters 2005-2006
President- John Brandl ph.397-1197
President Elect- Brian Shackleford ph.396-5058
Vice President- Kevin Baird ph.324-1491
Secretary- Grace Holloway ph.396-5356
Treasurer- Kaye Cannon ph.396-8822
Director at Large, Non-Concession Fundraising- Jennifer Bass ph.397-2187
Director at Large, Membership- Beverly Bryan ph.396-8626
Click Here to download a WMHS Band Boosters membership form.
WEST MONROE HIGH SCHOOL BAND BOOSTERS BYLAWS |
|
| The purpose for which the Corporation is organized are exclusively religious, charitable, scientific, literary, and educational within the meaning of section 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States Internal Revenue Law. | |
Notwithstanding any other provision of these articles, this organization shall not carry on any activities not permitted to be carried on by an organization exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States Internal Revenue Law.
|
|
|
|
The name of this organization shall be the West Monroe High School Band Boosters Club.
|
|
ARTICLE II—MISSION STATEMENT |
|
The band boosters club is a group of concerned parents, alumni, and interested community members who work together to help support the band. They do this by raising money and providing support for the band directors so that they can continue to offer a high quality program. The booster organization is an important source of funding for the band. The boosters also help the band in other necessary ways, such as chaperoning trips, maintaining and moving equipment and instruments, maintaining and making uniforms and flags, etc.
|
|
ARTICLES III—MEMBERSHIP |
|
Parents or guardians of band members, band alumni, parents or guardians of band alumni, and other persons interested in the band may be voting members upon payment of dues as stipulated in Article VIII. Individuals with spouses who choose to become Associate members shall be entitled to an additional vote for their spouse. Corporations, businesses, and groups may become associate members as stipulated in Article VIII, and are entitled to one vote. The four types of memberships are: Bronze, Silver, Gold, and Platinum. A donation of $100.00 or more entitles the donor to a one-year membership and one vote.
|
|
ARTICLE IV—OFFICERS |
|
| (a) The officers of this organization shall be the President, President-elect, Vice- president, Treasurer, Secretary, and two Officers-at-large. These seven (7) officers shall compose the Board of Directors of the Band Boosters Club, with the President having a vote only in the case of a Board of Directors or Band Boosters Club tie vote. | |
| (b) The band directors shall be ex-officio members of this committee. | |
| (c) Officers must have been a paid member of the boosters club for at least one year before serving as an officer, and must have a child who is currently enrolled in the band program in the year in which they intend to serve. If no parents of upperclassmen (sophomores, juniors, and seniors) are willing to serve as an officer, parents of freshman students may be asked to serve. | |
| (d) The Board of Directors and committee chairpersons and coordinators must have their dues paid in full for the years in which they serve. | |
| (e) Officers shall be elected for term of one (1) year (June 1 through May 31) and shall serve at the pleasure of the members. In no case shall the same person hold the same elected office more than two (2) consecutive years. An Officer who serves six (6) months is considered to have served a full term in office. | |
| (f) The President shall have general supervision over the affairs of the Booster Club subject to the direction and control of the Board. The President shall appoint all standing committees and chairpersons with the advice and consent of the Board of Directors and shall be an ex-officio member of these committees, except the Nominating Committee. To serve in the office of president, the individual must have served as an officer or committee chairman for at least one year prior to assuming the office of president. | |
| (g) The President-Elect shall perform all duties of the President should the President be absent and shall assist in carrying out the objectives of the Boosters Club. The President-elect shall serve as chairperson of the membership committee and as an ex-officio member of all non-fundraising projects. | |
| (h) The Vice-President shall perform the duties of the President should both the President and President-elect be absent and shall serve as chairperson of the Concession Committee and as an ex-officio member of all fundraising projects. | |
| (i) The Secretary shall record minutes of board meetings and general meetings, issue notices for all meetings, publish the Boosters Club newsletter, and perform such other duties as prescribed by the Boosters Club. | |
| (j) The Treasurer shall collect and keep all monies of the Boosters Club in banks designated by the Board of Directors, maintain a regular book of accounts which shall be presented at the end of the administrative year, submit a report of this statement at the first meeting of the new administrative year, and perform all duties usually incident with the office. The Treasurer shall cooperate with the Bookkeeper and Assistant Treasurer in administrating the budget. All monies received by the treasurer should be deposited within two business days as prescribed by the Boosters Club. It shall not be standard policy for any person to possess presigned, blank checks. The Board of Directors, at the monthly Board meetings, must approve all expenditures over fifty dollars ($50.00) that are not approved budget items. The Board must also ensure that all disbursements are made by check and supported by written documentation of the amount due. All checks written by the Boosters Club should be signed by the Treasurer and countersigned by another designated officer of the Boosters Club. | |
| (k) One officer-at-large shall chair the non-concession fundraising committee. | |
| (l)The Directors of the Band shall be ex-officio members of all committees. | |
| (m) The other officer-at-large shall serve as vice-chairman of the membership committee. | |
| (n) The officers who sign checks shall be bonded for an amount to be determined by the Board of Directors. The cost of such a bond is to be paid by the Boosters Club. | |
| (o) In case of the resignation or vacancy on the Board of Directors, the President shall nominate someone to fill the vacancy, and the Board of Directors will hold an election at the next regular Boosters Club meeting or called special meeting. In the case of a vacancy of the office of the President, the President-elect shall immediately assume that office. | |
| (p) Removal or recall of an officer: | |
| (1) Any allegations of misconduct, misappropriation of funds, or of an officer consistently not serving in the best interests of the band must be submitted in writing, signed by the voting member making the allegations. This must be presented to the Board of Directors and a copy forwarded to the said officer. | |
| (2) A majority vote by the Board of Directors shall constitute retention or removal of the officer from the Board by secret, written ballot, tallied by the secretary. Each person, regardless of the number of committee positions held, is entitled to one vote. No proxy voting is allowed. | |
(q) Resignation of an officer: Any officer wishing to resign from office must submit his/her resignation to the Board of Directors in writing and shall be considered binding.
|
|
ARTICLE V—ELECTIONS |
|
| (a) Not less than one (1) month prior to the December meeting, the President shall appoint, with the Board of Directors’ approval, a Nominating Committee made of five (5) members. One member shall be the President-elect. No more than one other member of the current Board of Directors or committee chairperson may serve on the Nominating Committee. Only current band parents are eligible to serve on this committee. | |
| (b) The Nominating Committee shall select at least one (1) candidate for each office and shall report their nominations to the February meeting of the Board of Directors. The Board of Directors shall notify the voting membership of the nominees, by the Nominating Committee, for all offices at the February Boosters Club meeting. Additional candidates may be nominated from the floor at the February meeting only. Prior consent must be obtained in writing from any candidate before his/her name may be placed in nomination. | |
| (c) The election shall be held at the regular Boosters Club’s April meeting. | |
| (d) Band Directors shall not hold any elective office in the Boosters Club. | |
(e) Election shall be by secret ballot only for an office for which there is more than one (1) nominee. For offices with only one nominee, the election may be conducted by voice vote. If the election is by secret ballot, tellers shall be appointed by the President to gather and count ballots and return a signed summary to the President, who will announce the results. The candidate for each office who receives a majority of the votes shall be named to that office. Installation of all new officers will be conducted at the conclusion of the April meeting. The President shall turn the gavel over to the new President, to take office as of June 1. This action shall constitute installation of all new officers. Ballots shall be retained fourteen (14) days by the new Secretary and may be viewed by any voting members.
|
|
ARTICLE VI—COMMITTEES |
|
| (a) The newly elected President, with the assistance of the new officers, shall name all standing committee chairpersons and coordinators for the upcoming year. No one person shall serve as chairperson for more than one committee or be members of more than one other active committee simultaneously. | |
| (b) The Band Booster Board shall be composed of the Board of Directors and the chairpersons and coordinators of all committees. | |
| (c) The Finance Committee shall consist of the Treasurer, an Assistant Treasurer and a bookkeeper. The Treasurer shall be the chairperson of this committee. The Board of Directors shall appoint an Assistant Treasurer and a bookkeeper. The Finance Committee shall formulate a budget for the year to be presented to the membership at the April meeting for its consideration and adoption. This committee shall oversee the expenditure of funds during the year to coordinate income and expenditures. The Finance Committee shall be responsible for the collection of revenue. The President-elect and the Vice President shall be ex-officio members of the Finance Committee. | |
| (d) The Hospitality Committee shall be responsible for all social functions and/or general meetings of the Boosters Club. | |
| (e) The Publicity Committee shall be charged with the responsibilities of informing the public of all events involving the Band and/or the Boosters Club. This shall include the mailing of notices, use of the media (radio, TV, and newspapers) and any other practical means. | |
| (f) The Concession Stand Committee shall consist of the Vice President, the Concession Stand Setup Coordinator, and the Concession Stand Telephone Coordinator. The Vice President shall chair this committee. This committee shall be responsible for all the activities related to effectively and efficiently stocking, staffing, and supervising the concession stands at home football games. The Treasurer shall be an ex-officio member of this committee. | |
| (g) The Membership Committee shall be chaired by the president-elect, assisted by the designated member-at-large. The membership committee shall encourage every band parent to become a member of the Boosters Club, compile a list of all Boosters Club members who are members in good standing, recruit and retain Associate Boosters Club members, assist in the collection of monies from Associate Boosters Club members, and arrange for the recognition of all bronze, silver, gold and platinum level members. | |
| (h) Special Committees shall be appointed by the President, as needed, with the advice and consent of the Board of Directors. | |
| (i) The composition of each of the above named committees, other than special committees, shall be the prerogative of that committee chairperson, who may obtain as many subcommittees as may be necessary to efficiently accomplish the purposes of the group. The activities of all committees shall be subject to the approval of the Board of Directors. | |
| (j) The non-concession fundraising committee shall be chaired by one officer at large. This committee shall explore various types of fundraising activities in order to support the band. This shall include non-concession fundraising activities (excluding corporate membership), corporate giving, and grant writing. | |
| (k) The Parliamentary Committee Chairperson shall be appointed by the President with the approval of the Board of Directors and shall monitor all meetings with Robert’s Rules of Order revised unless otherwise designated in the by-laws. | |
| (l) The Directors of the Band shall be ex-officio members of all committees. | |
| (m) Removal or recall of a chairperson: | |
| (1) Any allegations of misconduct, misappropriation of funds, or of a chairperson consistently not serving in the best interests of the band must be submitted in writing, signed by the voting member making the allegations. This must be presented to the Board of Directors and a copy forwarded to the said officer or chairperson. | |
(2) A majority vote by the Board of Directors shall constitute retention or removal of the chairperson from the Board by secret, written ballot, tallied by the secretary. Each person, regardless of the number of committee positions held, is entitled to one vote. No proxy voting is allowed.
|
|
ARTICLE VII—SUPPORT COORDINATORS |
|
| (a) The Support Coordinators shall serve under the guidance of the band directors and shall consist of the band directors, President-elect, a uniform coordinator, a chaperone coordinator, and a trailer/equipment coordinator. This committee shall provide assistance, as needed, to the band directors whenever the band performs and/or travels. | |
(b) Support coordinators are appointed by the head band director.
|
|
ARTICLE VIII—DUES |
|
| (a) The Executive Board with the approval of the membership at the April meeting shall determine the annual dues of the Boosters Club. The dues shall be assessed at five (5) levels: Individual ($10.00), Bronze ($100.00), Silver ($250.00), Gold ($500.00), and Platinum ($1000.00 or more). | |
| (b) Corporations, businesses, and groups may become associate members at the bronze, silver, gold or platinum level and shall be entitled to one vote. | |
(c) The membership year will begin June 1.
|
|
ARTICLE IX—MEETINGS |
|
| (a) Regular meetings of this organization shall be held in the months of August, November, February, and April. | |
| (b) Monthly meetings of the Board of Directors may be held at such times and places as the President may determine. | |
| (c) The President may call special meetings. | |
| (d) The annual meeting of the Boosters Club shall be held in April of every year. At this meeting, any reports may be given to the membership. The last item of business at the annual meeting shall be the election of officers for the new year. | |
(e) Parliamentary procedure shall be observed in accordance with Robert’s Rules of Order (revised), except where they conflict with the Constitution and By-laws, in such cases, these By-laws shall govern.
|
|
|
|
| (a) A quorum of at least twenty (20) voting members shall consist of the members, in good standing, present at any meeting which received at least one week’s notice prior to the meeting by telephone, email and/or newsletter. At least three (3) officers must be present. All written notices shall be mailed to Boosters Club members’ last known address. No business can be conducted except in the presence of a quorum. | |
| (b) A member in good standing is any member/associate member who has paid his/her dues and is, therefore, eligible to one vote. | |
| (c) No proxy voting is allowed. | |
(d) A motion not involving a by-law, the Constitution or an issue listed as Special Order on the Agenda shall require a 2/3 majority of votes cast.
|
|
|
|
| (a) Any proposed amendments to these By-laws shall be submitted, in writing and signed to the Board of Directors, who shall in turn submit any proposed amendment for discussion to the members of the Band Boosters. A vote by the membership may not be taken on any amendment until fourteen days after the meeting at which the proposed amendment is discussed. Voting shall be by secret ballot. Ballots of elections shall be retained fourteen (14) days by the Secretary and may be viewed by any voting member. | |
(b) An affirmative vote of two-thirds (2/3) of all ballots cast shall be necessary for the adoption of any amendments. Amendments so adopted shall take effect immediately upon adoption.
|
|
ARTICLE XII—DISSOLUTION |
|
| In the event of any dissolution or other termination of the organization, all residual assets will be turned over to one or more organizations which themselves are exempt as organizations described in sections 501(c)(3) and 170(c)(2) of the Internal Revenue Code of 1986 or corresponding sections of any prior or future Internal Revenue Code, or the Federal, State, or local government for exclusive public purpose. | |
In the event of any dissolution the remaining assets would be first distributed to West Monroe High School, West Monroe, LA, to be used for the West Monroe High School Band, if it exists. Otherwise, it shall be used for other school music purposes. If West Monroe High School does not exist, such assets shall be paid to the Ouachita Parish School District, Monroe, LA, to be used for other schools’ music purposes.
|
|
|
|
| Revised September 11, 2001 | |